Social Media Policy

SOCIAL MEDIA DISCLAIMER AND GUIDELINES FOR VISITORS TO THIS ACCOUNT

Purpose:
This Public Use of the Clark County Combined Health District’s Social Media policy provides guidelines for the establishment and use by the Clark County Combined Health District (CCCHD) social media sites as a means of conveying information to members of the public. The intended and primary purpose of CCCHD social media is to disseminate information about CCCHD’s mission, meetings, activities, services, programs, and other current public health issues to members of the public. The health district has an overriding interest and expectation in protecting the integrity of the information posted on its social media sites and the content that is attributed to the health district and its officials.
The purpose of this account is not to create a traditional public forum for the free exchange of public comments or content (“content” means all information posted to this account, including photos, videos, and public comments.) In the event public content is solicited on this account, all content will be limited to a specific topic as defined by CCCHD. Content posted by anyone other than those individuals authorized to post content on behalf of the CCCHD does not reflect the views or opinions held by CCCHD. CCCHD reserves the right to delete, hide, or report content that tends to frustrate the purposes of this account. To effectuate the purposes stated herein, CCCHD requires all visitors to this account to adhere to the following guidelines:

1. The health district’s official website at www.ccchd.com will remain the health district’s primary means of internet communication.

2. Establishment of health district social media channels are subject to approval by the health commissioner or his/her designee. Upon approval, CCCHD social media channels shall bear the name and/or official logo of the Clark County Combined Health District.

3. All content on health district social media shall be reviewed, approved, and administered by the health district’s communications coordinator during normal business hours (Monday through Friday, 8:00 a.m. to 5:00 p.m. EST).

4. CCCHD social media channels shall clearly state that such sites are maintained by the CCCHD and that the sites comply with the health district’s Public Use of Social Media policy.

5. CCCHD social media channels shall link back to the health district’s official website for forms, documents, online services, and other information necessary to conduct business with the health district.

6. Content posted to the health district’s social media channels will be monitues to ensure adherence to both the health district’s Public Use of Social Media policy and the interest and goals of the health district.

7. Health district social media channels shall be managed consistent with the Open Meetings Act. Members of the Clark County Board of Health shall not respond to, or otherwise participate in, any published postings; or use the site or any form of electronic communication to respond to, blog or engage in serial meetings, or otherwise discuss, deliberate, or express opinions on any issue within the subject matter jurisdiction of the body.

8. The health district reserves the right to terminate any health district social media
channel at any time without notice.

9. Health district social media channels shall comply with usage rules and regulations required by the site provider, including privacy policies.

10. The health district’s Public Use of Social Media policy shall be displayed to users or made available by hyperlink.

11. Health district social media channels are subject to the Ohio Public Records Act. Any content maintained on a health district social media channel that is related to health district business, including a list of subscribers, posted communication, and communication submitted for posting, may be considered a public record and could be subject to public disclosure.

12. Employees representing CCCHD on health district social media channels shall always conduct themselves as a professional representative of CCCHD and in accordance with all health district policies.

13. All health district social media channels shall utilize authorized CCCHD contact information for account set-up, monitoring, and access. The use of personal email accounts or phone numbers by any health district employee is not allowed for the purpose of setting-up, monitoring, or accessing a health district social media site.

14. Health district social media sites may contain content, including but not limited to, advertisements or hyperlinks over which the health district has no control. The health district does not endorse any hyperlink or advertisement placed on health district social media sites by the social media site’s owners, vendors, or partners.

15. The health district reserves the right to change, modify, or amend all or part of this policy at any time as per the Operational and Personnel Policies.